Coordinator, Global Medical Affairs - Veteran's Welcome

  1. Summit,NJ
  2. Sep 06, 2017
  3. Healthcare : General Healthcare
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Description

Celgene is a global biopharmaceutical company leading the way in medical innovation to help patients live longer, better lives. Our purpose as a company is to discover and develop therapies that will change the course of human health.  We value our passion for patients, quest for innovation, spirit of independence and love of challenge. With a presence in more than 70 countries - and growing - we look for talented people to grow our business, advance our science and contribute to our unique culture.

The Roles and Responsibilities of the Coordinator supporting Global Medical Affairs Disease Team, Multiple Myeloma include, but are not limited to, the following:

Administrative Tasks

• Provide administrative support to VP GMA MM and team for day-to-day operations as well as individual projects as needed

• Manage travel itinerary, accommodation and related activities

• Manage staff calendars, updating monthly schedule

• Responsible to organize team meetings incl logistics, and assist in agenda setting

• Prepare and submit travel & expense reports for GMA MM team members

• Maintain regular team absence calendar

• Provide support to VP GMA MM in email management

• Interact with KOLs to schedule meetings and/or Summit on-site KOL visits

• May be amenable to directly speak and liaise with patients in case of patient' Medical Information requests

• Responsible for scheduling and organizing on-site & off-site assigned staff meetings

• Organize administrative systems to support department members including filing/records retention and other functions as required.

• Work with HR for recruitment, ie liaise with interviewees, scheduling of interviews etc

• Open, sort & distribute mail, fax documents, keep files, order & maintain office supplies

• Schedule conference room usage

Budget coordination support

• Supports the VP GMA MM and team members to track project spending, PO raising and invoicing on time

• Liaises closely with FBP function to track spending, contribute to submissions of forecasts

• Supports the VP GMA MM in quarterly OPEX tracking and spend analytics ahead of quarterly LE submissions

• Ensure compliance towards financial systems (Oracle, Basware etc.)

Project support

• Taking minutes of team meetings

• Assist with editing, formatting and transcribing notes to relevant documents, such as word documents (i.e. protocol, manuscripts), powerpoint (ie presentations, strategic and tactical documents)

• Assist with developing, updating and issuing of team documents such as newsletter, project overviews, other communication tools

• Manage team related websites as appropriate

• Manage various processes across the GMA MM in close collaboration with the GMA strategic planning team

• Coordinate the GMA MM team members' presence at congresses, maintain team congress calendar

• Manage agency liaison  (e.g. meetings, communications, graphical & editing support)

• Support VP and Scientific directors for key processes, such as ODQ, brand planning, ie strategic and tactical planning

• Provide support to ensure GMA MM team compliance to policies and SOPs

• Other duties related to the above as assigned by the VP GMA MM.

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Qualifications

Skills/Knowledge Required:

• A Business/Administrative school graduate or Scientific degree with a minimum of 10 years' experience in health care environment (oncology preferred) and executive assistance

• Must have strong interpersonal skills, be a team player and be willing to work in an environment where individual initiative and accountability to the team are required

• Excellent communication skills (oral and written)

• High quality standards, attention to detail, tenacious follow-up

• Has previously worked in an International environment over multiple time zones

• Experience supporting a Global Team 

• Proven track record to diligently work in cross-functional teams

• Advanced computer skills (MS Excel, Word, Powerpoint)

• Written/spoken fluency in both and English with other languages a plus

• Excellent knowledge of budgeting process and accounting principles

• Previous experience in direct patient contact is a plus

• Project management skills, i.e. effectively manage multiple priorities

• Ability to adapt behavior to situation

• Highly adaptive and flexible to high through-put business environment

• Good analytical and planning skills

• Ability to communicate well one on one and small group

Celgene is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status.

Celgene complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must have authorization to work for Celgene in the U.S.

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